CHECK LIST

FOR DISCUSSION WITH MINISTRY OF HEALTH
AND KEY HOSPITAL AND SERVICE DIRECTORS
ON PREPAREDNESS FOR Y2K

This document was sent
to the Institute for Health Sector Development
by the Y2K Working Group of Slovakia
in cooperation with
the Institute of Health Information and Statistics

September 6 1999

In assessing the current position, the experience suggests
there are four main aspects to review:

  1. Is there a work plan for Y2k in health sector, and who is responsible?

    There is a work plan for Y2k in health sector prepared by the Ministry of Health and accepted by the Minister of Health. The implementation responsibility belongs to heads of Ministry departments and to the directors of the health establishments under the Ministry of Health.

  2. How is the Y2k work managed?

    The methodical management of the implementation of Y2k work is under responsibility of the Ministry of Health.

  3. Which activities are being implemented?

    In frame of Y2k solution

    1. The activities which have been completed
      • recognition of the problem,
      • inventory, analysis and evaluation of analysis.
    2. the activities in run
      • modifying or replacing equipments.
    3. the next activities
      • testing,
      • developing the contingency plans for critical systems and risk areas.

  4. Are there contingency plans for critical systems and events?

    Not yet, but they are under development.

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Key questions for assessing progress with agreeing
a work plan for Y2k in health

  1. Is there a plan for the health sector and for major services which are at risk e.g. referral hospitals and blood supply services?
    Yes

  2. Do the plans consider:

    • medical and surgical equipment :
      Yes
    • related equipment such as refrigerators, sterilisers :
      Yes
    • facilities such as lifts, air conditioning and fire alarms;
      Yes
    • services and utilities such as electricity, clean water, laundry, information systems :
      Yes
    • supplies including blood supplies, drugs and IV fluids :
      Yes

  3. Is the Y2k work plan agreed and its importance recognised by senior management?
    Yes

  4. Are relevant people and organisations aware of the Y2k work plan?
    Yes

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Progress with management of the Y2k work plan

  1. Is there regular monitoring and written reports on progress?
    Yes

  2. Are key decisions recorded for audit purposes?
    Yes

  3. Have risks to implementation of the Y2k work plan been assessed and minimised?
    Yes

  4. Have the costs of implementing the Y2k work plan been identified and funding secured?
    The costs have been identified, funding is not secured yet.

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Progress with implementing the Y2k workplan

  1. Has an inventory of equipment and facilities which might be affected been completed?
    Yes

  2. Have the most critical items been identified and their likelihood of problems checked with suppliers?
    Yes

  3. Have critical systems been tested in line with the Y2k work plan?
    Yes

  4. Have contingency plans been developed for critical systems and risk areas?
    They are under development

  5. Do service and supply contracts take into account Y2k (e.g. guarantees and Y2k clauses in contracts for new equipment)?
    Yes

  6. Are plans for modifying or replacing equipment or facilities being implemented?
    Not yet

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Progress with contingency planning

  1. Have critical systems for maintaining services been identified and the impact of failure assessed?
    Yes

  2. What impact is the millennium itself likely to have on demand for health services? (e.g. major celebrations? Increased birth rate?)
    minor increase

  3. Have plans been developed in case these events occur, or will steps be taken before January?
    Yes

  4. Have relevant staff been informed and trained in case contingency plans have to be implemented?
    Will be until the end of November

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